Timing & Attendance Policy

This policy has two parts — Part A for Kota office staff and Part B for the Sales team.

PART A — Kota Office Staff

A1. Office Timing

Schedule	Timing
Working days	Monday to Saturday
Full day	10:00 AM – 7:00 PM
First half	10:00 AM – 2:30 PM
Second half	2:30 PM – 7:00 PM
Lunch break	2:00 PM – 3:00 PM

A2. Arrival & Late Coming

Arrive by 10:00 AM. A 15-minute grace period is allowed, until 10:15 AM.
Maximum 3 late arrivals per month. Any instances beyond this will attract salary deduction or disciplinary action, as applicable.

A3. Lunch, Breaks & Work Discipline

Lunch break is 2:00 PM – 3:00 PM. No lunch break for staff on a half-day shift.
If you leave the premises during lunch hours for personal work, you must punch out on the biometric system (and punch back in on return).
Lunch break extensions: An occasional few minutes' extension is understandable, but extending lunch breaks unnecessarily on a daily basis will attract strict action.
Leaving without information: If you need to leave during working hours, take an early lunch, or attend to any emergency/personal work, you must inform your senior or HR in advance. Leaving without prior information is not acceptable.
Unnecessary breaks: Keep breaks reasonable and utilize working hours properly. Too many unnecessary breaks will be treated as a discipline issue.

A4. Office Entry & Exit Rules

Punch out and punch in every time you leave and re-enter the office — no exceptions.
No tailgating. Do not enter or exit behind another person without punching — this can lead to disciplinary action.
Keep office gates closed at all times.

A5. Mandatory Daily Report

Some roles have a mandatory daily report that must be submitted every working day via Microsoft Teams, before close of business.
If your role has a mandatory daily report, it applies on every working day — regardless of where you are working from.

A6. Hour Adjustment for Late Stay

On a few occasions we may allow hour adjustments, but coming late and staying late is not a policy. Do not work fewer hours during the day and then stay after 7:00 PM just to complete or adjust the 9-hour punching requirement — you are required to follow office timings. In case of a genuine issue, we will consider it.
Why this matters: much of your work involves collaborating with colleagues who may not be available after office hours — working the same hours as the team keeps everyone productive.

A7. Compliance & Tracking

⚠️ Note: All of the above is being noticed and tracked. There will be no tolerance for repeated violations. There will be salary/leave reductions as per this attendance policy. Please maintain proper discipline and follow the timings — avoid the need for repeated reminders.

PART B — Sales Team

B1. Working Hours

Sales team working hours are 9:00 AM – 6:00 PM, Monday to Saturday.

B2. Daily Requirements

Sales team members must strictly adhere to the following, every working day — including when working from the Kota office:

Requirement	Details
Jibble clock-in/out	Clock in and clock out daily using the Jibble app, ensuring a minimum of 9 working hours per day.
Daily work report	Submit via Microsoft Teams before close of business each day — even when working from the Kota office.
Lead updates in ERP	All lead updates and activity logs must be entered and maintained in the ERP system daily.

B3. Half-Day Rules for Field Visits

Reaching your first customer location after 12:00 PM will be counted as a half day.
Returning within 4 hours of the first customer visit will also be counted as a half day.

⚠️ Important: Failure to complete any of the daily requirements above on a given day will result in your attendance for that day not being counted for salary purposes — and if you are marked absent for a day, expense claims for that day will also be rejected. Continued non-compliance may result in disciplinary action, including salary deductions or suspension.