Interview & Onboarding Process

Applies to all candidates. One candidate = one Teams post — all updates, links and feedback stay in that thread so the full history is in one place.

1. Interview Stage

Step	What to do
Shortlisting	After screening the resume (discussion / test done) and finding the candidate suitable, create a post in Teams with the resume and candidate details.
Scheduling	Set up interview date & time and add the interview link and details to the same post.
Feedback	After the interview, the interviewer posts their feedback as a reply on the same Teams post.
Next rounds	If selected for the next round, repeat Scheduling and Feedback on the same post for each round.
Drop / Hold	Drop: update the post with the decision and close it. Hold: note "On Hold" on the post.

2. Offer Stage

Finance approval — once the candidate is selected technically (good at subject, sales, IT etc.), take Finance approval before starting salary negotiations.

Salary structure — salaries should include a variable (performance-linked) component, which can range anywhere between 0% – 150% payout based on performance:

High performance → employee earns more than the offered salary
Poor performance → employee earns less than the offered salary

This is an important way to keep employees motivated to perform better. Suggested variable structure (in any case, Sales MUST have variable pay):

Role	Suggested variable component
BD / Sales roles	Min 30% — Max 50% (variable pay mandatory)
Rest of staff	Min 10% — Max 30%

Offer letter — after everything is agreed, Legal prepares and issues the job offer.
HR-General post — create a new post in HR-General with the link to the candidate's Teams post, Salary, DOJ and other offer details.
Pre-joining follow-up — follow up with the candidate on joining date, onboarding forms and required documents.

3. Date of Joining — Onboarding Checklist

✔	Task
☐	Create ERP profile
☐	Set up Biometric / Jibble
☐	Set up Teams account; add to required Teams groups / channels and WhatsApp groups
☐	Send bank account details to Finance for adding in the bank
☐	Collect blank cheque (BD staff)
☐	Explain Leave & Expense Claim process in ERP
☐	Explain all policies — especially Attendance, Office timings, Leaves, etc.

Reminder: One candidate = one Teams post. Keep every update, link and feedback in that single thread.