Interview & Onboarding Process
Applies to all candidates. One candidate = one Teams post — all updates, links and feedback stay in that thread so the full history is in one place.
1. Interview Stage
| Step | What to do |
|---|---|
| Shortlisting | After screening the resume (discussion / test done) and finding the candidate suitable, create a post in Teams with the resume and candidate details. |
| Scheduling | Set up interview date & time and add the interview link and details to the same post. |
| Feedback | After the interview, the interviewer posts their feedback as a reply on the same Teams post. |
| Next rounds | If selected for the next round, repeat Scheduling and Feedback on the same post for each round. |
| Drop / Hold | Drop: update the post with the decision and close it. Hold: note "On Hold" on the post. |
2. Offer Stage
- Finance approval — once the candidate is selected technically (good at subject, sales, IT etc.), take Finance approval before starting salary negotiations.
- Salary structure — salaries should include a variable (performance-linked) component, which can range anywhere between 0% – 150% payout based on performance:
- High performance → employee earns more than the offered salary
- Poor performance → employee earns less than the offered salary
Role Suggested variable component BD / Sales roles Min 30% — Max 50% (variable pay mandatory) Rest of staff Min 10% — Max 30% - Offer letter — after everything is agreed, Legal prepares and issues the job offer.
- HR-General post — create a new post in HR-General with the link to the candidate's Teams post, Salary, DOJ and other offer details.
- Pre-joining follow-up — follow up with the candidate on joining date, onboarding forms and required documents.
3. Date of Joining — Onboarding Checklist
| ✔ | Task |
|---|---|
| ☐ | Create ERP profile |
| ☐ | Set up Biometric / Jibble |
| ☐ | Set up Teams account; add to required Teams groups / channels and WhatsApp groups |
| ☐ | Send bank account details to Finance for adding in the bank |
| ☐ | Collect blank cheque (BD staff) |
| ☐ | Explain Leave & Expense Claim process in ERP |
| ☐ | Explain all policies — especially Attendance, Office timings, Leaves, etc. |
Reminder: One candidate = one Teams post. Keep every update, link and feedback in that single thread.
Last updated 2 weeks ago
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